Preparing the Session
Please be present in the room at least 15 minutes before the start of the session.
In-person presenters have been advised to introduce themselves to you before the start of the session so they can begin testing their slides.
Remote presenters have been advised to join Discord for a technical check at least 40 minutes before their talk to make the transition between in-person and remote presenters as seamless as possible.
Volunteers
Each room has two dedicated volunteers, a Room Volunteer and a Video Volunteer. Volunteers have been advised to be present at least 15 minutes before the start of the session. Please make sure you know who they are. If you cannot locate them, please contact the Student Volunteer chairs.
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Room Volunteers can assist with various non-technical duties, such as helping presenters test their slides, swapping microphones, replacing batteries, and reading text questions from remote attendees during Q&A. In case of technical difficulties/emergencies, they can also escalate to the Video Chairs.
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Video Volunteers will manage the in-room audio, projection, streaming, and recording, all at the AV desk. They will also manage the testing of slides and audio.
Running the Session
As a session chair, you are expected to be the orchestrator between volunteers, presenters (remote and in-person) and the audience (remote and in-person).
Please ensure the session is progressing according to schedule. It may be helpful to indicate remaining time to the presenter.
Microphones
Each room has at least two microphones: a lapel microphone for the presenter, and a handheld microphone for the session chair and audience. Please ensure that presenters and audience members are always speaking into the microphone. Microphone etiquette applies.
The Room Volunteer may alert you if the presenter has muted themselves or their microphone has died; if so, please consider interrupting the presenter to resolve this. Even if they are audible in the room, they wil not be heard on the livestream nor the recording if the microphone is not working.
Remote Talks
You are the only person who can communicate with remote presenters via the microphone. If your room has a camera facing the audience, please try to stay in front of it so that they can see you as well.
Q&A
Q&A from the in-person audience is handled as expected using the in-room microphones.
Remote attendees can also ask questions via text on Discord. In the ICFP Discord server is a Q&A category with forum channels for each track. Each talk has its own thread in one of these channels where people can submit written questions. You can search for the appropriate thread by title as needed. Please monitor these questions and, perhaps with the assistance of the Room Volunteer, read them out during Q&A.